Developing PMSAS to Monitor Polytechnic Student Attendance (Subject to Standard Procedure)

This study focuses on the development of a Polytechnic Monitoring Student Attendance System or known as PMSAS which has been built using the intranet technology to cater the recording and reporting of the student’s attendances. It can be easily accessed by the lecturers and the reports can be generated in real time processing. Besides the way of taking, storing and reporting become easier and more systematically, thus, providing invaluable information about the students’ commitments in attending the classes. In order to develop this system, Rational Unified Process (RUP) methodology is applied and the Graphical User Interface (GUI) was developed using Ms Access 2007 and Visual Basic programming to make the database easier to access. The development of this prototype system is inspired by the feasibility study carried out at PTSS Commerce Department where the current practice implementation is becoming more prone to human errors and frauds, also owing to the fact that the students’ attendance records are one of the important elements that reflect their academic achievements. From the analysis done, it has revealed that a more systematic and revolutionary system is indeed needed to be reinforced in order to improve the process of recording and reporting the attendances. User acceptance towards this system is gathered by distribution a whole set of questionnaire to PTSS Commerce Department’s lecturer. The overall results of this study indicate that user agreed and accept to use this system because of the effectiveness of its usage. In conclusion, this system has a great potential to help the lecturers to manage and monitor student attendance and most importantly to comply with the quality procedure of PTSS-AK-PK-PPP-05-05.